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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • When available, the URLs to access references online are provided, including those for open access versions of the reference. The URLs are ready to click (e.g., http://pkp.sfu.ca).
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review) have been followed.

Author Guidelines

Scope of the Journal
The University Heart Journal is the English Language, official "six-monthly peer reviewed" publication of the Department of Cardiology, University Cardiac Center, Bangabandhu Sheikh Mujib Medical University (BSMMU), Bangladesh. It provides a forum for exchange of information on all aspects of cardiovascular medicine including education.

Categories of articles
The following categories of articles will be accepted by the University Heart Journal.

1. Original Research Articles
Original, in depth clinical research, word limit 6,000 words.

2. Brief Communication
Brief commentary and / or special patient reports of special interest with a teaching angle and not a rarity only. Brief report should be limited to 2500 words. A brief summary should be followed by an introduction, the report and discussion.

3. "State-of-the-art-paper"
The University Heart Journal also solicits comprehensive review articles on topics of current clinical interest in cardiology. This is a paper targeted for the specialist.

4. New Drugs and Technologies
Reviews published in this series will focus on drug therapies, technologies, and therapeutic strategies relevant to the practice of contemporary cardiovascular medicine.

5. Current Perspective
A personal view on any aspect of cardiovascular health of general interest to physician.

6. Cardiovascular Images
A short summary of the case followed by good quality illustrations (ECG, Hemodynamic tracings, chest Xray, angiograms, etc.)

7. Letters-to-the-Editor
Letters-to-the-Editor that pertain directly to an article published in the journal within the preceding 6 months will be considered for publication either in print or online, A letter must not exceed 500 words in length. Authors of the original article cited in the letter will be invited to reply.

8. Editorial
The editors will solicit all editorials. Instructions pertaining to the writing of an editorial will be included with the request from the Editorial Office. These should be brief, substantiated commentary on special subjects limited to 3000 words including references and tables.

9. Book Reviews
Reviews of selected books in cardiovascular medicine and surgery, including books that present innovative concepts, books that describe state-of-the-art diagnostic and therapeutic methods or important advances, and text-books will be reviewed in this section.

10. Calendar of conferences
Information regarding important meetings will be published in each issue. Post conference a 3-4 pages summary may be sent for inclusion highlighting the conference.

11. Obituary:
Please submit suggestions within 4 weeks of an individual's death.

Preparation of Manuscripts
The primary aim of the journal is advancement of cardiac science and education.

Original Research
The manuscript should be prepared in accordance with the 'Uniform requirements for manuscripts submitted to biomedical journals' compiled by the International Committee of medical journal Editors (N Engl J Med 1997: 336: 309- 315).  Two complete sets and an electronic version (CD) of the manuscripts should be submitted: typed in double-space on one side of the page throughout (including references, tables and legends to illustration).

The manuscript should be arranged as follows: Covering letter, Title page, Abstract, Introduction, Materials & Methods, Results, Discussion, Acknowledgements, References, Tables and Legends for Illustrations.

Covering Letter The covering letter should explain if there is any deviation from the standard IMRAD (Introduction, Materials & Methods, Results and Discussion) format and should outline the importance and uniqueness of the work. It should include signed statement from all authors on:-(1) the category of manuscript (eg. Original research, brief communication, letter-to-the-editor); (2) statement that the material has not been previously published or submitted elsewhere for publication; (This restriction does not apply to abstracts published in connection with scientific meetings.) Acceptance of the manuscript for publication implies transfer of copyright to the University Heart Journal. (3) all authors have reviewed the article and agree with its contents. (4) information about any personal conflicts of interest of any of the authors; University Heart Journal will not be responsible for any conflict of interest.

Title Page (Page 1)
Full Title: Should represent the major theme of the manuscript. A subtitle can be added if necessary. The title should be brief and comprehensive. Names (full name) of all the authors (without degree or diploma). Name and full location of the department/illustration/ laboratory where the work was performed. The name, Telephone number, Fax number, e-mail and Postal Address of the author to whom communications and requests for reprints are to be sent.

Abstract (Page 2)
Should be typed on a separate sheet. The abstract (250 words maximum) should not be structured. It should not contain abbreviations, footnotes or references.

Text (Page 3 onwards)
The text should be divided into Introduction, Materials & Methods, Results and Discussion.

Introduction
The introduction should state why the study was carried out and that where its specific aims.

Materials & Methods
These should be described in sufficient detail to permit evaluation and duplication of the work.

Results
These should be concise and include tables and figures necessary to enhance the understanding of the text.

Discussion
This should consist of a review of the literature and relate the major findings of the article to other publications on the subject.

References
At the end of the article, a full list of references should be included. These should conform to the Vancouver style and should be numbered consecutively in the order in which they first appear in the text. These should be given as superscripts and not written in parentheses. Do not cite personal communications, unpublished articles and manuscripts "in preparation" or "submitted for publication" as references.

Authors are responsible for the accuracy of all references.

Articles in journals. Authors (surname followed by first and middle name initials), Title, Abbreviation of the journal name, Year of publication, Volume, Page number of the beginning as well as end of the article quoted. Include the names of all authors, if there are six or less. If seven or more, the first six allowed by et al. The titles of the journals should be abbreviated according to the style used in the Index Medicus.  

Tables
Each table should be typed in double space on a separate sheet with a table number (in Roman numbers) and a short title. Abbreviations, if used, should be explained in the footnote. The data presented should not be repeated in the text or figures.

Figures
All drawings should be made with china ink on white drawing paper. Figures should be identified in consecutive order by Arabic numerals as Fig. 1, Fig. 2, Fig. 3 etc. Original drawings are preferable but photopraphic prints are also accepted if clear, well prepared and on glossy paper with strong contrasts.

Peer Review
Every original research, brief communication, seminar, except for editorials or state-of-the-art paper have to undergo a process of peer review. Your report is first read by the three in house editors / editorial assistants. Some may be returned at this stage if the paper is deemed inappropriate for publication in the University Heart Journal. The other papers progress to have two or more reviewers. If reports are encouraging and editorial consensus if favorable, then final processing for publication will be started.

Acknowledgements
Acknowledgements should appear at the end of the manuscript before references.

Manuscript Submission: These should be addressed to,

Dr. Md. Harisul Hoque
Associate Professor, Department of Cardiology,
Room No. 406, (3rd Floor), D Block,
Bangabandhu Sheikh Mujib Medical University,
Dhaka, Bangladesh
Tel: 9660201,
Cell Phone: 0181-9238868
Fax: 88-02-9660201
Email: harishoque@yahoo.com

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)