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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

If you have any query, you may contact with the Editor-in-Chief. E-mail: javar.editor@gmail.com

Note: Please submit the well-written and well-prepared manuscripts. It will help for a quicker decision on your manuscript.

Online Submission:
To submit a manuscript, please follow the instructions below.

  1. Click here. If you are not registered as an author then register yourself. The system will generate username and password for you after registration. You have to use this username and password to login as an author.
  2. After login, click on the tutorial link (present in upper menu). The tutorial will guide you procedure regarding submission of manuscript.
  3. Wait until the conversion to PDF is completed. It may take 2-3 min according to system speed and your network speed.
  4. Please do not forget to send the submission after conversion to PDF.
  5. After successful confirmation, you will receive the system generated acknowledgment by an email for your submission. It means the submission process is completed successfully.

N.B. If you are new with online submission system, you may face problem in the last step! Click HERE and follow accordingly.

Peer Review Policy: After receiving, manuscript will be primarily checked by the Editor-in-Chief. If the manuscript is not well formatted, it will be sent back to the corresponding author. If the content is not satisfactory or does not match the scopes of JAVAR, the manuscript will be sent back as rejected instantly. On passing the preliminary screening, the manuscript will be sent to at least two expert peer reviewers. A reviewer invitation from JAVAR is sent out by e-mail from ScopMed online system. Only title and abstract of the manuscript are included in the invitation e-mail. After accepting the invitation, the reviewer gets full access to entire manuscript. Information about the reviewers are kept confidential (closed).

Decision on a manuscript is made by the Editor-in-Chief considering the comments of the expert reviewers. On an average, peer-review process is finished within 3 weeks. Decision is given within one month (average).

Instructions for Authors

A cover letter and the manuscript (main article) file (word file; 2007 or newer version) should be prepared before starting submission by online.

Line and page numbers should be inserted starting from the beginning.

Cover letter (one page of doc file):
The "cover letter" should include Message to the Editor-in-Chief, Title of manuscript, names of all authors with their affiliations and contact details including e-mail addresses, and details of corresponding author.

Main article file:

  • First page is title page: it should include Title and statement of novelty (within 5 sentences). The ethical approval (if needed) should be mentioned.
  • Second page should be started from Title, then Abstract>> Keywords >> Introduction >> Materials and Methods>> Results and Discussion >> Conclusion >> Acknowledgement >> References >> Figures >> Tables

Main article file must NOT contain Names of authors & affiliations. This file will be sent to reviewers.

Manuscripts for JAVAR should be prepared according to the templates available in the following links-

Cover Letter

Main Article

The submitted manuscript or its essential content must not have been published previously or be under consideration for publication elsewhere.

Abstract
The Abstract should be brief not exceeding 150 words.
The purposes of an abstract are to give a clear indication of the objective, scope, and results of the paper so that readers may determine whether the full text will be of particular interest to them.

Keywords
Each paper should have 3-6 keywords indicating the contents of manuscripts. The keywords are used for indexing, abstracting, and retrieval purposes.

Title
The Title should be short and informative.

Introduction
The introductory section should contain a brief review of the problem with which the study deals, validate the approach taken, and clearly formulate the goals.

Materials and Methods
This section comprises full description of the object of the study (including Latin names), The original names of instruments and reagents should be specified, and the manufacturer’s name (company, country) should be given in parentheses. Please indicate the source from which the sample has been obtained.

Results and Discussion
This section should provide a concise description of experimental data obtained, illustrated by tables and figures (which should not duplicate each other). Rather than mechanically repeating the data of tables and graphs, the text should seek to reveal the principles detected. It is recommended to use past indefinite verb tense in describing the results. Discussion should not reiterate the results.

Tables
Tables should be typed as text, using either 'tabs' or a table editor for layout. Do not use graphics software to create tables.

Figures and Graphs
Please make the illustrations using an acceptable formats: TIFF or JPEG (resolution independent files)

Conclusions
This section should be completed with a major conclusion that answers the question specified in the introductory part of the article.

Acknowledgments
The source of any financial support received for the work being published must be indicated in the Acknowledgments section. (It will be assumed that the absence of such an acknowledgment is a statement by the authors that no support was received.)

References:
Please check the style carefully. Recent references (last 5 years) are expected.
References older than the year 2000 should be avoided. References older than the year 1990 are not acceptable.

Citation in the text: (Eiden, 2012), (Eiden et al., 2012), Eiden (2012), Eiden et al. (2012) Note: et al. is not italic

Reference from Journal:
Islam M, Hassan J, Khan MSR (2014). Seroprevalence of Mycoplasma gallisepticum infection in backyard and commercial layer chickens in Bhola district, Bangladesh. Journal of Advanced Veterinary and Animal Research, 1: 11-15.

Urlacher VB, Eiben S (2006). Cytochrome P450 monooxygenases: perspectives for synthetic application. Trends in Biotechnology, 24: 324–330.

Shimada T (2006). Xenobiotic-metabolizing enzymes involved in activation and detoxification of carcinogenic polycyclic aromatic hydrocarbons. Drug Metabolism and Pharmacokinetics, 21: 257–276.

Book reference:
Deppe G (1998). Chemotherapy of Gynecologic Cancer, 2nd Edn. New York: Alan R. Liss; pp 297–308.

Chapter in book:
Cabana BE (1994). Bioequivalence and in vitrotesting of drug formulations. In: Towards Better Safety of Drugs and Pharmaceutical Products (Brenner DD, Edn.). Amsterdam: Elsevier North-Holland Biomedical Press; pp 301–322.

Case report should contain-abstract, keywords, case history, clinical examination, treatment/surgery/management, discussion, conclusion, acknowledgement (if any), and references. Recent references should be used.

Manuscript processing/publication fee:
JAVAR does not charge any submission fee.
Manuscript processing/publication fee (Only for accepted articles):
For Bangladeshi authors: BDT 2000.00 (two thousand taka only) (through bank transfer)
For foreign authors: USD 40 (USD forty only) (through paypal/western union/moneygram/bank transfer)
N.B.  Up to Vol 1 Issue 4 (December 2014), JAVAR published articles free of charge.

Copyright
Upon submitting an article, authors should be agreed to abide by an open access Creative Commons license (CC-BY-NC). Under the terms of this license, authors retain ownership of the copyright of their articles. However, the license permits any user to download, print out, extract, reuse, archive, and distribute the article, so long as appropriate credit is given to the authors and the source of the work. The license ensures that the article will be available as widely as possible and that the article can be included in any scientific archive.

Ethics of animal experimentation
Experiments with animals should be done in accordance with the legal requirements of the relevant local or national authority. Manuscripts describing any experimental work with laboratory animal or bird should include a statement that the Ethical Committee of the institution in which the work was done has approved it. Papers should include details of the procedures and of anaesthetics used.

Attention for any malpractice
The corresponding author must declare in the cover letter that the manuscirpt has not submitted to any journal for possible publication, or has not published elsewhere (in part or full). If we notice such kind of malpractice, the author(s) will be blacklisted for our journal, and no article from those authors will be processed in future. Besides, the list of authors may be forwarded to the editors of other related journals around the world.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)