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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Guidelines for Authors

Authors: Only papers that have not been published elsewhere are considered. Authors must follow the “Journal of Engineering Science (JES) Guidelines for Authors” when submitting papers. Only individual persons but not company or organization can be author(s). As JES consists mainly of personal members, authors are required to submit their papers in their personal names. Once the paper is submitted, the name of authors cannot be changed, added or deleted.

Deadline: No deadline for paper submission is specified.

Papers Submission: The paper is to be submitted through E-mail to the Chief/Executive Editor and E-mail of the journal.

E-mail of Chief Editor            : sazzad@ce.kuet.ac.bd

E-mail of Executive Editor     : msali@ce.kuet.ac.bd

E-mail of Journal                    : jes@journal.kuet.ac.bd

Deadline for Receiving Revised Manuscript: If the Editorial Board does not receive the revised manuscript and/or communication from the author within 16 weeks after the request of revision, the paper is treated as rejected.

 How to Prepare a Manuscript:

  • Page size must be A4 (210mm ×297mm)
  • Top, bottom & sides margins must be 25mm
  • For all text we recommend 10-point Times New Roman Excepted Manuscript Title, single spacing without any incident

Manuscript Title: The title of the paper should be at the top of the page, Boldface Capital, 12-point, alignment center. The title included in the Manuscript must reflect the revised title as agreed to by the Editorial Board.

Authors Names: Will follow the Title, 10-point Bold, alignment center, 12 pt space before and 6pt space after. The names should appear as a comma separated list with numbering as above.

Authors Information: Will follow the Authors’ Names, 10-point italic, alignment center.

Abstract: Subtitle “ABSTRACT”, Boldface Capital, 10-point, alignment left, 12pt space before and 6pt spaces after. An abstract in single column of less than 150 words is required. The body of your abstract, written in 10-point italic single spaced with justification on both sides. The abstract should state the papers purpose, methods or procedures, new results, and conclusions. It should not include tables, figures, equations, nonstandard abbreviations, or anything that is not contained in the main text.

Keywords: Subtitle “Keywords:  Boldface Title case (i.e., using capital letters 1st letter of each word), 10-point, alignment left, 6pt space before. The number of key words should be limited to 6, 10pt, Italic, Title case, separated by coma and should be alphabetical in order.

Heading: For all heading Arabic numbers should be used followed: Boldface Capital, 10-point, flash left, 12pt spaces before and 6pt space after. (Example: 1. INTRODUCTION)

Subheading 1: Subheading 1 have a training section numeric number followed by a 12 mm space tab, Boldface Title case, 10-point, flush left, 12pt space before and 6pt space after. (Example: 1.1 Subtitles)

Manuscript:

  • All manuscripts must be written in English.
  • The manuscript of Full paper should be limited within 24 type written pages (double spaced) including tables, figures, graphs, etc. The title page should contain title, author(s) name, address(es), abstract, and Keywords. The main Text should start on a new page. All pages should be numbered. The paper should be divided into sections starting preferably with Introduction and ending with Conclusions.
  • Rapid communication is devoted to the announcement of timely and important results. While that a short communication should not exceed 4 pages. This should follow the same style and format as the full paper except that they need not be divided into sections.
  • Manuscript should be sent in doc and pdf file.

Title: The title of the paper should be brief and specific. The authors should prepare the manuscripts in such a way that there should be a title page with only the names of the authors and their address. The second page should carry the title of the paper with Abstract to be followed by introduction etc.

Abstract: An abstract of less than 150 words is required. It should include only the gist of the paper. Abstract is not the summary and in no case, it should contain the subject of the Materials and Methods, and/or any descriptive part of the paper.

Keywords and PACS number: Appropriate Keywords and PACS Nos. (Physics and Astronomy Classification Scheme of American Institute of Physics) (not more than three) must be provided for indexing and information retrieval services.

Text: The authors should pay attention to the language, logical presentation, enumeration of assumption made, justifications of approximation made etc and all the limitation must be stated wherever or necessary. Moreover, a paper must be self-contained, its presentation being class and satisfactory.

Tables, Graphs and Figures: The paper should contain minimum number of tables, graphs, and figures. Each figure must be referred to in the text, be numbered and have a caption. The same data should not be used both for the tables and for the graphs and figures. The appropriate place of the figure should be indicated in the margin of the text. Axes of the figures must be labeled properly.

Formulae: Displayed formula should be numbered and typed unambiguously, vectors, special symbol’s, subscript, and superscripts, etc. should be identified with proper signs in the manuscript. Long equations should be avoided as much as possible, by introduction of suitable abbreviations of component expressions.

Reference: All reference should be arranged at the end of the text according to alphabetical order of the author’s last name and followed by the year, title of the paper, abbreviated name of the Journal, volume number and after colon page number for example.

The references should be cited containing the names of all authors (et al. is not allowed).

Nomenclature, abbreviation, and symbols, etc. are confined in International standard.

Journal

Author(s). year. Article title, Name of Journal, Vol., (No.), pp.

Example:
Alam M. M., 2014. Impact of cloud microphysics and cumulus parameterization on simulation of heavy rainfall event during 7–9 October 2007 over Bangladesh, J. Earth Syst. Sci. 123(2), 259-279.

Thesis

Author(s). year. Thesis title [Thesis], Name of Institution, pp.

Example:
Davenport R. T., 2009. Potential vorticity analysis of low-level thunderstorm dynamics in an idealized supercell simulation [thesis], Naval Postgraduate School, pp.65

Print References Book: Author(s), year. Book title, Location: Publishing company, pp.

Book Chapters: Author(s), year. “Chapter title” in Book title, edition, volume. Editors name, Ed. Publishing location: Publishing Company, pp.

Articles from Conference Proceedings (published): Author(s). year. Article title, Conference proceedings, pp.

Papers Presented at Conferences (unpublished): Author(s). year. Article title, Conference name, Location, year


Articles in the Journal of Engineering Science are Open Access articles published under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License (CC BY-NC-ND). This license permits Share — copy and redistribute the material in any medium or format.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)