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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

The Microbes and Health is a peer reviewed journal. It publishes original research manuscripts and reviews. Manuscripts are accepted for publication on the understanding that they have not been published and are not being considered for publication elsewhere. It is assumed that all named authors agree with the contents and form of the manuscript and are responsible for the validity and originality of data contained therein. The management of the Microbes and Health will not be responsible for the contents of manuscripts published. It is also assumed that the study has been conducted in accordance with the animal welfare laws of the country where the work was undertaken. The journal will reject any manuscript where there is enough reason to believe that animals have been subjected to unnecessary or avoidable pain or distress. The copyright of manuscripts accepted for publication belongs to Microbes and Health. All contributions are subjected to editorial revision. Editor's decision will be final and can'’t be challenged anywhere.

Manuscript must be submitted through E-mail: microbes.health@gmail.com. Manuscripts should be English (US spellings) typewritten using Times New Roman font size 12 on A4 size paper with 1" margin on each side and double space throughout. All pages must be numbered in the upper right corner and line-numbered continuously.

Title page of the manuscript should carry full title, the initials and surname(s) of the author(s), the name and address of the institution(s) where the work was carried out and addresses of co-author(s) if different from that of the major author. Statement of novelty about the manuscript is explained in 3-4 sentences at title pages. The "statement of novelty" must not be a repetition of the abstract. While concocting the novelty statement make sure to address the significance and innovation/originality of the work, with respect to existing literature, and the scientific impact and interests to our readership.

Manuscript lacking significant novelty will be rejected.

The category of the article i.e. original full length article, review article, short communication, or case report should be clearly indicated on top left corner of the title page. Each author should be identified using a superscript and the corresponding author designated by an asterisk. All the text, tables, and figures should be included in one file, i.e., MS Word 1997-2003 or compatible. Tables and figures must be arranged at the end of the text.

In nutshell, at the time of submission, required files/documents are:

1) Covering letter

2) Manuscript (MS Word 1997- 2003 or compatible)

3) Check list (DOWNLOAD)

4) Copyright release form (DOWNLOAD).

Original full length article must not exceed 5000 words including 4-6 figures/tables and up to 25 references. Out of these references, 30% must be of research/review papers published during recent years (2009-2012). Abstract must not exceed 250 words, should include a brief account of the objectives of the study, methodology, salient findings and main conclusions. Abstract should be followed by 4-6 key words (indexing terms). The main manuscript may be divided into sections like: Introduction, Materials and Methods, Results, Discussion, Conclusions, Acknowledgments (if any) and References.

Review article must address subjects related to veterinary microbiology and public health with current interest. These articles must digest at least 50 articles published on the subject matter and out of these, 50% must be from recent years (2009-2012). References from books be avoided as books are already a review. An abstract not exceeding 250 words be provided. These articles must contain an introduction, text with appropriate headings and a Conclusion section. Introduction should elucidate the importance of the subject; the text should be comprehensive and meticulous. Review articles should be supported with the original published studies.

Short communication must contain an Abstract of 150 words and not exceed about 3000 words including up to 15 references. Titles like “Introduction” “Materials and Methods” and “Results and Discussion” may be included. Illustrations and Tables may be included when absolutely necessary, but should be as few as possible.

Case report should contain an Abstract of about 150 words and not exceed about 3000 words including up to 15 references. These should include the following sections: Introduction (explaining why the case is being reported, with references where necessary to previous reports), History, Clinical Examination and Postmortem Findings of the case if applicable, Diagnosis and Differential Diagnosis, Treatment adopted, Discussion and References.

References: In each category of article, author must ensure to cite at least 50% references of manuscripts published during the recent three years (2009-2011). . Only papers closely related to the author’s work should be included.

References should be cited in the text as: Nazir (2005) or (Nazir, 2005), Nazir and Islam (2012) or (Nazir and Islam, 2012), Nazir et al. (2012) or (Nazir et al., 2012).

The list of references at the end of manuscript must be arranged alphabetically and each reference in the list should appear in the following form:

Hafez MH, 2011. Enteric Diseases of Poultry with Special Attention to Clostridium perfringens. Pak Vet J, 31: 175-184.

Cataluna RLN and MJN Gordoncillo, 2006. Cervical fold tuberculin testing in cattle (Bos indicus) and water buffaloes (Bubalus bubalis) in Los Banos, Laguna. Philippine J Vet Med, 43: 103-105.

Hossain ML, MFR Khan, KHMNH Nazir and MB Rahman, 2012. A cross sectional study on prevalence of bovine tuberculosis of buffaloes in Bangladesh, Microbes Health, 1(1): 23-26.

References to books and monographs should include: 1) author(s) or editor(s); 2) year of publication, 3) title, 4) edition, 5) Publisher and place of publication and 6) beginning and final page numbers of the relevant chapter, as shown below:

Ray DE, 2001. Pyrethroid insecticides: mechanisms of toxicity, systemic poisoning syndromes, paresthesia and therapy. In: Handbook of Pesticide Toxicology: Vol 2: Agents (Krieger R, Doull J, Ecobichon D, eds): Academic Press, San Diego, USA, pp: 1289–1303.

Stevens JB, F Anderson, WG Olson and JC Schlotthauer, 1980. Metabolic profile testing. In: Bovine Medicine and Surgery (Amstutz HE, ed). 2nd Ed, American Veterinary Publications, California, USA, pp: 597-612.

Reference to proceedings of Symposia/Congresses must include: (1) author(s), (2) title of the article, (3) Symposium/Congress title, (4) city and country where held, (5) day, month and year of the event and (6) page numbers of the article, as shown below:

Khan, MZ, Z. Hussain, A Khan, MK Saleemi, I Javed, MR Hameed, Zahoor-ul-Hassan and S Mahmood, 2010. Effect of age and dietary aflatoxin levels upon tissue esidue in broiler chicks. Proc 32nd MycotoxinWorkshop, Lyngby, Denmark, 14-16 June, 2010, pp: 93.

Saleemi MK, MZ Khan, A Khan, I Javed, MR Hameed and Zahoor-ul-Hassan, 2010. Mycotoxicological survey of corn and corn gluten meal from Pakistan. Proc MycoRed Conference on “Mycotoxicological Risks in Mediterranean Countries” Cairo, Egypt, October 25-27, 2010, pp: 50-51.

Illustrations: Soft copy of all illustrations/graphs prepared in Excel program may be provided so that quality or size be adjusted. Figures provided as electronic files should be saved in JPEG/JPG format (final resolution 300 dpi for halftone images, 1000 dpi for black/white line drawings).

The size of lettering and numerals should be appropriate to that of the figure, taking into account the necessary reduction in size. The legends for photomicrographs must state the staining method and magnification. Captions should be typed separately from the illustrations and Arabic numbered. Figures/illustrations should not be embedded in the manuscript text. The journal will publish illustration/photographs in black/white; color printing of illustrations/photographs can be done on payment basis that can be inquired from the Editorial office.

Tables: These should be as few as possible and should contain only essential data. Each table must be typewritten on separate sheet and Arabic numbered according to its sequence in the text and arranged after text. The text should include references to all tables. Each table should have a brief and self explanatory title. Duplication of the data in the text and tables should be avoided.

Manuscript Handling Fee

Inland: Each submitted manuscript will be levied a manuscript handling fee of BDT. 1000 (Non-Refundable) with effect from January 01, 2012. Authors of accepted manuscript will have to pay printing cost of BDT. 2000 in addition to handling fee. This amount may be paid in cash or through bank draft in favor of “Microbes and Health”. Payment through cheque is not accepted.

Payment of the manuscript handling fee does not guarantee that the paper would be accepted for publication.

Foreign: Author(s) for manuscripts originating from outside Bangladesh have to pay manuscript handling/publication charges @US$ 100 on acceptance of their article. These charges may be remitted through Western Union. However, the charge may be reduced depending on the high quality of work.

Proofs: Upon satisfactory revision and acceptance, the manuscripts are typeset. Proofs will be sent to authors for correction through E-mail, which should be returned within 72 hours. Only minor corrections/changes are possible at this stage.

Reprints: One hard copy of the journal will be supplied to the corresponding author on publication of his/her manuscript. In addition, a web link will be provided to access the published paper. Reprints will not be provided, if it is deemed necessary to have reprints, authors have to place order well in time on extra payment.

Sequential steps for Manuscript Submission

Step 1: Careful reading of "Author's guide"
Please read the instructions available in the “Author’s guide” repeatedly and carefully before you start to prepare your manuscript for "Microbes and Health".

Step 2: Manuscript preparation
(a template can be downloaded by clicking here)

Please prepare the manuscript accordingly. Title page should include - full title, the initials and surname(s) of the author(s), the name and address of the institution(s) where the work was carried out and addresses of co-author(s) if different from that of the major author. Institutional address(es) and E-mail address(es) of all author(s) should be mentioned. Statement of novelty about the manuscript should be explained clearly within 3-4 sentences at cover letter. Line number should be inserted starting from the first line of the cover letter. References should be arranged carefully according to the examples given in the “Author’s guide”. Figure and tables must not be included in the texts, which are subjected to be in separate files, if the file size is larger. Or, the figures and tables can be added at the bottom of the manuscript i.e. after reference section. The figures and graphs must be of original files (excel, illustrator or Photoshop file, and not of picture format) that can be edited according to the format of the journal.

Step 3: Submission of manuscript
Please submit the well-prepared manuscript to the managing editor only by e-mail (microbes.health@gmail.com).

Step 4: Handling fee
Please send the manuscript handling fee along with the manuscript.

Step 5: Finalization of submission
Please wait until you receive the final acknowledgement, which means the submission process is completed.

 

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)