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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

"MEDISCOPE" is the official journal of Gazi Medical College, Khulna, Bangladesh published twice in a year in the month of January and July.

Submission of manuscripts
Papers are accepted for publication with an understanding that they are submitted solely to the journal and are subject to peer review and editorial revision. Statement and opinions expressed in the papers, communications and letter in the journal are those of author(s) and not necessarily of the editors or publishers. Two hard copies along with a soft copy should be sent to the Editor-in-Chief, MEDISCOPE, Gazi Medical College, A 19-21, Mazid Sarani, Sonadanga, Khulna- 9100, Bangladesh. Email: mediscope@ gmc.edu.bd or mediscopegmch@ gmail.com; (a soft copy of doc and pdf files in case of email submission).

The journal publishes the following: Full Papers, Short Communications, Review Articles, Letters to the Editors, Commentaries, Debate and Opinion Papers, Experience Sharing, and Editorials

Short Communications
Papers submitted as Short Communications should consist of about 2000 words.

Review Articles
These are received on invitation only. Please contact the Editorial Office with any queries regarding the submission of potential review articles.

Letters to the Editors/ Debate and Opinion Papers.
Letters are invited that discuss, criticize or develop themes put forward in papers published in the journal or that deal with matters relevant to it. They should not be used as a means of publishing new work. Acceptance will be at the discretion of the Editorial Board, and editorial changes may be required. Wherever possible, letters from responding authors will be included in the same issue.

Form of full papers submitted for publication
Full papers should be no more than 4000 words long. The onus of preparing a paper in a form suitable for sending to press lies with the author. Authors are advised to consult a current issue in order to make themselves familiar with the journal's typographical and other conventions, layout of tables, etc. Authors are also encouraged to consult the latest guidelines produced by the International Committee of Medical Journal Editors (ICMJE), which contains a lot of useful generic information about preparing scientific papers. (http://www.icmje.org/urm_main.html)

Manuscripts should be typed on one side of white good quality A4 size paper, with wide margins of at least 2 cm and using double space throughout, the preferred font being Times New Roman size 12. At the ends of lines words should not be hyphenated unless hyphens are to be printed. Page numbering is required. Spelling should generally be that of the Concise Oxford Dictionary (1995), 9th ed. Oxford: Clarendon Press.

Each component of the manuscript should begin on a new page in the sequence of title page, abstract, text, reference, tables and legends for illustration. The title page should include the title of the paper, name of the author(s), and name of the departments(s) to which the work should be attributed. An abstract of not more than 250 words should follow the title page. It should provide the following sections: Background, Objectives, Materials and Methods, Results and Conclusion. The text should be presented in the form of Introduction, Materials and Methods, Results, Discussion, Acknowledgement (if any) and References

References
These should be given in the text using the Vancouver system. They should be numbered consecutively in the order in which they first appear in the text using superscript. If a reference is cited more than once the same number should be used each time.References cited only in tables and figure legends and not in the text should be numbered in sequence order of mention of the individual tables and figures in the text. At the end of the paper, on a page(s) separate from the text, references should be listed in numerical order. The journal adheres closely to the Vancouver style of references (see http://www.icmje. org/urm_full.pdf, updated April 2010). The first six authors of a work should be named, followed by "et al." if there are more than six. The issue number should be omitted if there is continuous pagination throughout a volume. Names and initials of authors of unpublished work should be given in the text as 'unpublished results' and not included in the References. Titles of journals should appear in their abbreviated form using the NCBI Link Out page http://www.ncbi.nlm.nih.gov/books/NBK3827/table/pubmedhelp.pubmedhelptable45/

References to books and monographs should include the town of publication and the number of the edition to which reference is made.

  1. Truswell AS, Thomas BJ, Brown AM. Survey of dietary policy and management in British diabetic clinics. BMJ 1975;4:85-9.2.
  2. Mann JI, De Leeuw I, Hermansen K, Karamanos B, Karlstrom B, Katsilambros N, et al. Evidence-based nutritional approaches to the treatment and prevention of diabetes mellitus. Nutr Metab Cardiovasc Dis 2004;14:373-94.
  3. Eliasson B, Eeg-Olofsson K, Cederholm J, Nilsson PM, Gudbjöirnsdóttir S, for the Steering Committee of the Swedish National Diabetes Register (NDR). Antihyperglycaemic treatment of type 2 diabetes: results from a national diabetes register. Diabetes Metab 2007;37:269-76. Rashid KM. Food and Nutrition. In:
  4. Rashid KM, Rahman M, Hyder S (eds). Textbook of Comnunity Medicine and Public Health. 4th edn. Dhaka: RHM Publishers, 2004:126-40.
  5. Jarrett RJ. Insulin and hypertension (Letter). Lancet 1987;ii:748-9.
  6. Banerji MA, Faridi N, Atluri R, Chaiken RL, Lebovitz HE: Body composition, visceral fat, leptin and insulin resistance in Asian Indian men. J Clin Endocrinol Metab 1999;84:137-44. [Abstract].
  7. Anwar AKMN and Fariduddin KM. Innovation and reorientation in medical education and research: challenges for Ibrahim Medical College. IMCJ 2007;l(1):i-ii. [Editorial].

References to material available on websites should include the full Internet address, and the date of the version cited.

Tables
Each table should be typed in on separate sheet. Table should have brief title for each, should be numbered consecutively using Roman Numerals and be cited in the text in consecutive order. If possible, internal horizontal and vertical rules should not be used.

Illustration
All drawings should be made with black Indian ink on white paper. All illustrations must be in JPEG format at a resolution of 300 dots/inch (DPI) or higher. Photographs and Photomicrographs should be supplied as glossy black and white prints unmounted and having internal scale markers, the original magnification and the stain used. Line diagrams and graphs should be scanned at 600 DPI or better and submitted on separate sheets. Legend for each illustration should be submitted in separate sheets. All photographs, graphs and diagrams should be referred to as figures numbered consecutively in the text in Arabic numerals.

Abbreviation
Except for units of measurement, abbreviations are discouraged. Consult scientific style and format. The CBE Manual for Authors, Editors and Publishers (Sixth edition. New York: Cambridge University Press, 1994) for lists of standard abbreviations. The first time an abbreviation appears it should be proceeded by the words for which it stands

Drug names
Generic names should generally be used. When proprietary brands are used in research, include the brand name in parentheses in the Materials and Methods section.

Permission
Materials taken from other source must be accompanied by a written statement from both authors and publishers giving permission to the Journal for reproduction. Obtain written permission from at least one author of papers still in press, unpublished data and personal communications

Authorship
The uniform requirements for manuscripts submitted to biomedical journal state that authorship credit should be based only on substantial contribution to a) conception and design or analysis and interpretation of data, b) drafting the article or revising it critically for important intellectual content, and c) final approval of the version to be published.

Copyright
Authors who publish in the Mediscope agree to the following terms that:

  1. Authors retain copyright and grant Mediscope the right of first publication of the work.

  2. Creative Commons Licence
    Articles in Mediscope are licensed under a Creative Commons Attribution 4.0 International License CC BY-4.0. This license permits use, distribution and reproduction in any medium, provided the original work is properly cited.
  1. Authors are able to enter into separate, additional contractual arrangements for the distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  2. Authors are permitted to post their work online (e.g., in institutional repositories or on their website) as it can lead to productive exchanges, as well as greater citation of published work.

Editorial procedure
All articles on receipt for publication are immediately registered but this does not mean that it has been accepted for publication. The manuscript is sent to two or more reviewers who take minimum one month time for masked peer review. One marked copy of the proofs may be sent to the principal author for careful correction of errors. One corrected copy must be returned to the Editor-in-Chief within the next 3 days. Major alteration in the text will not be accepted. The ultimate authority to accept or reject the article rests with the Editorial Board.

Clarifications are sought from the authors when required. Letter of acceptance can be issued only after approval of the article. No article is rejected unless similar comments are received from at least two reviewers. Ethical aspects will also be considered in the assessment of papers.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)