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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

South Asian Journal of Agriculture (SAJA) is a half-yearly double blind peer reviewed journal published

from the Agrotechnology Discipline at Khulna University, Khulna-9208, Bangladesh. Issues are published in June and December.

The journal publishes original research paper, review articles and short communications in any branches of Agriculture [Agronomy, Horticulture, Genetics and Plant Breeding, Entomology, Plant Pathology, Agricultural Extension, Agricultural Economics, Crop Botany, Soil Science, Animal Science, Agrimachinery, Fisheries, Forestry, Biotechnology, etc.].

Manuscript should contain Title, Abstract, Introduction, Materials and Methods/Methodology, Results and Discussion, Conclusion, Acknowledgements (if any) and References. These subtitles, however, are not necessary for short communication/scientific notes. 

Contributions are accepted for consideration on the understanding that the submitted manuscript should be original, has not been published before (except as part of a thesis or lecture note or report, or in the form of an abstract); that it is not under consideration for publication elsewhere; that its publication has been approved by all co-authors as well as by the authorities at the Institute where the work has been carried out. In case of review articles, the author(s) should have expertise in the said field and shall have at least 5 peer reviewing research publications in the journals. 

Microsoft Word files are required for all manuscripts. The manuscript should be as short as possible, and no longer than 5,000 words, while review articles may cover up to 7,000 words, in case of short communications, the limit is 1,500 words.

Manuscripts should be typed with double-spacing throughout, and with a margin of at least 3 cm on both side having font size of 12 on one side of A4-sized paper. All pages should be numbered consecutively and the lines in each page should be numbered. All manuscripts must be written in clear and grammatically correct English and spelling. Scientific language, nomenclature and standard international units should be used.

Standard “bioethical principles” must be abide by during the research procedure.

The manuscript (Microsoft Word files) should be submitted using the journal's online submission system (; (you must create an author-account first, and log-in) or email address (; The author should submit the manuscript along with a cover letter and a filled in declaration form (signed and scanned). The cover letter should contain a statement justifying why the work should be considered for publication in the journal, while the declaration form mentioning that the manuscript has not been published or simultaneously submitted for publication elsewhere. The manuscript should have a title page which includes the title of article; name(s) and affiliation(s) of the author(s); name, telephone number, and email address of the corresponding author; running title (not more than 50 characters including spaces); and key words (not more than 5 words, separated by commas). 

The acceptance of a paper implies that it has been reviewed and recommended by at least two reviewers. One Editor from the Editorial Board will act as a super reviewer and will check for suitability for acceptance, and will place the article in front of the Board during editorial meeting. The Editorial Board will take the final decision for acceptance of any properly processed article. Authors  will generally be notified of acceptance, rejection, or need for revision within shortest possible time from receipt.

The main body of the paper should be divided into unnumbered sections. Choice of headings will depend on the content, but the text of the article is recommended in the following order: Title, Abstract, Keywords, Introduction, Materials and Methods, Results, Discussion, (or Results and Discussion), Conclusion, Acknowledgements (if any) and References.

Title: The title of the paper should be short and specific and should represent the exact nature of contents of the article. The first page should bear the title of the paper with abstract and key words. 

Abstract: The abstract (preferably less than 400 words) should state concisely the scope of the work and the principal findings and should not just recapitulate the results. It should be complete enough for direct use by abstracting services. Acronyms and references should be avoided. 

Introduction: Introduction should contain the background, justification of the research work, properly mentioned research gap and objective(s). 

Materials and Methods/Methodology: It should contain a concise account of the research procedures and materials used. 

Results and Discussion: This chapter should contain the principal findings of the study along with necessary discussion. Preferably each result should be followed by discussion or interpretation (in any case the Results and Discussion must not be separated) with appropriate reference(s). 

Conclusion: Concluding remarks must be given (that tally with the objective) in the last paragraph.

Tables, Graphs and Figures: Each table and figure must be submitted in separate sheet of paper(s). The number should be minimal. Numerical data must be presented in either table or graph. Measurement unit should be in metric system throughout the paper. 

Acknowledgements: Keep these to the absolute minimum, should be a brief statement at the end of the text and may include source of financial support. Avoid thanks for permission to publish. 

References: Preferably published or in press articles should be cited in the reference list. Unpublished observations, proceedings, abstracts, websites, and personal communications should not be listed as references. All listed references must be cited in the text. Arrange the references in alphabetical order by the first author’s surname. The citation of references in the text for single author should be like this “Islam, 2019”; up to two author(s) should be surname followed by year of publication (Islam and Hossain, 2020). The citation of references in text more than two author(s) should be Surname of first author followed by et al., and year of publication (Islam et al., 2013). Another example (for citing multiple articles for addressing single issue): Abdul, 1991; Balaji et al., 1997; Kianu and Miller, 1998). In case, an author cited has more than one publication during the same year should be identified by a lower case letter (like a, b, c), both in the text and reference list to distinguish the works (Hossain et al., 2012a; 2012b). The number of references preferably should not exceed 40 in original articles and 15 in short communications and case reports. Journal titles should be full in name. Author(s) should check the references in text and reference list carefully to avoid delay in peer review and publication before submission of article for the accuracy. All references cited in the text should be listed alphabetically and presented in full in the following style: 

From Book:

Lang, A. 1980. Inhibition of flowering in long day plants. In: Akoog, F. (Ed.). Plant Growth Substances.

Spring-Verlag, Berlin. pp. 310 - 322.

Adrance, G.M. and Brison, F.R. 1971. Propagation of Horticultural Plants (2nd edn.). Tata McGraw-Hill

Publishing Company Ltd. New Delhi.

From Journal:

Mollah, M.K.U., Quadir, M.A. and Ali, M. 1987. Effect of bulb size on seed production of two onion cultivars.

Bangladesh Horticulture, 15(1): 18 - 24.

From Proceedings: 

Hasan, M.A. and Mazumder, A.H. 1998. The Ganges floodplain soils and the related environmental aspects. In:

Rahman, M.A, Shah, M.S., Murtaza, M.G. and Matin, M.A. (Eds.). Integrated  Management of Ganges Floodplains and Sundarbans Ecosystem. Proceedings of the National Seminar, 16-18 July 1994, Khulna University, Bangladesh. pp. 22 - 32.

From Reports, Thesis etc.:

Ali, M.Y. 1997. Fisheries. In: Choudhury, A.M. (ed.), The Bangladesh National Conservation Strategy Towards

Sustainable Development. The Government of Bangladesh and IUCN-The World Conservation Union, Dhaka, Bangladesh. pp. 93 - 102. Alam, M.S. 2007. Remote Sensing for Coastal Land Use Mapping: A Case Study on Shrimp Culture in Paikgacha. M. Sc. Thesis, Jahangirnagar University, Savar, Dhaka.

From Online Document:

Cartwright, J. 2007. Big stars have weather too. IOP Publishing PhysicsWeb. Accessed January 04, 2016.

A total fee of Tk. 3000/- (for inland) and US$ 100/- (for overseas) is charged for a full length paper not exceeding 8 pages, while Tk. 2500/- (for inland) and US$ 85/- (for overseas) for a scientific note or short communication not exceeding 3 pages in the final printed format. An extra Tk. 200/- will be charged for each additional page if necessary. Contributors have to pay Tk. 1500/- or US$ 50/- only (non-refundable) to the Executive Editor at the time of submission of the article and the remaining amount after acceptance of the paper.

Payment method: bKash number (merchant): 01911020838 [article processing fee 1,500 BDT, while initial submission; publication fee 1,500 BDT, while revised copy submission (total 3,000 BDT)].

Bank Account Name: South Asian Journal of Agriculture, No.: 0200003302611, Agrani Bank Limited, Khulna University Branch, Khulna-9208, Bangladesh (SWIFT code: AGBKBDDH 023; Routing No.: 010471690).

Please do not forget to upload/send the scanned payment doc/slip and signed & scanned declaration form through website/email.

Copyright is transferred to journal:

Copyright on any research article is transferred in full to South Asian Journal of Agriculture published by Agrotechnology Discipline of Khulna University, Khulna-9208, Bangladesh, upon publication in South Asian Journal of Agriculture. The copyright transfer includes the right to reproduce and distribute the article in any form of reproduction (printing, electronic media or any other form). Articles in the South Asian Journal of Agriculture are Open Access articles published under the Creative Commons CC BY License ( This license permits use, distribution and reproduction in any medium, provided the original work is properly cited.

The regular fees could be changed on special occasions with due approval by the editorial board.

Authors who publish in the South Asian Journal of Agriculture (SAJA) agree to the following terms that:

  1. Journal retain copyright and grant the South Asian Journal of Agriculture (SAJA) the right of first publication of the work.
  2. Creative Commons Licence
  3. Articles in South Asian Journal of Agriculture (SAJA) are licensed under a Creative Commons CC BY-NC License Attribution-Non Commercial 4.0 International (CC BY-NC 4.0). This license permits Share — copy and redistribute the material in any medium or format, Adapt — remix, transform, and build upon the material.


Section default policy

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)