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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Pulse is the official medical journal of Apollo Hospitals Dhaka. The aim is to ensure and maintain strong, up to date academic base and share updated medical knowledge, views and performances. We encourage all doctors from home and abroad to send articles to Pulse.

Papers written in English will be considered for publication provided these have not been published previously and are not under consideration for publication elsewhere.

Conditions for manuscript submission
  • All manuscripts will be subjected to peer and editorial review.
  • Accepted manuscripts become the property of the Pulse. Any reproduction in whole or part will require written permission from the editorial board of the journal.
  • The author should obtain written permission from appropriate authority if the manuscript contains any table; data or illustration from previously published other journals. The letter of permission should be submitted with the manuscript.
  • If the photographs are not disguised, the permission from the patient or parents/guardians to print should accompany the manuscript. Otherwise identity will be blackened out.
  • Rejected manuscripts/electronic copies/illustrations/photographs will not be returned to the authors.
  • Editors are not responsible for electronic/courier/postal failure.
Manuscript preparation
The editorial board has decided to comply with "Uniform Requirements for Manuscripts Submitted to Biomedical Journals" published by the International Committee of Medical Journal Editors in Vancouver, British Columbia in 1979 (the widely accepted "Vancouver style")' last updated in 2007 & published in Jan 20091. All scientific units should be expressed in System International (SI) units. Authors are referred to international committee of medical Journal Editors was page (http://www.icmje.org/manuscript_1prepare.html) for guidance in the use of SI units. All drugs should be mentioned in their generic form.
  • Original articles, reviews, special articles, case reports and any other articles of medical interest are welcome.
  • Should be typed in English and on one side of A4 (290 x 210cm) size white paper, using Times New Roman font, size 12, with single space.
  • There should be one original and two paper copies and one IBM compatible electronic copy.
  • There should be a margin of 2.5 cm at top and bottom and at least 1 cm on either side.
  • Pages should be numbered in English numerical at the upper right hand, consecutively, beginning with the title page.
Manuscripts should be submitted in the following order
  • Title page
  • Abstract (should include background, objective, methodology, results, conclusion in short) with key words
  • Text (Introduction, Materials & Methods, Results, Discussion, Conclusion).
  • Acknowledgements
  • References
Photographs
  • Unmounted glossy paper, 12.7x17.3 size
  • Should be clipped to a white paper with appropriate labelling (number in English numerical, title of photographs and title of manuscripts.)
  • May also be submitted in CD
Illustrations
  • All illustrations should be cited in the text
  • Illustration should be numbered in English numerical and labeled properly.
Tables
  • Should not duplicate the text.
  • Should be appropriately titled.
  • Numbered with roman numerical in order of text.
  • Abbreviations if used, should be explained in footnotes.
Placement
  • All photographs, illustrations and tables should be placed in the text in their appropriate places where their descriptions are given.
References
  • References should be indicated by superscript numbers consecutively in the text (e.g. "....has been reported1"; or as shown by Akbar2) in the order in which they are first mentioned and should be listed in numerical order on a separate sheet at the end of the article.
  • References cited only in tables or legends or illustrations should be numbered in accordance with a sequence established by the first mention in the text.
  • Titles of journals should be abbreviated according to Index Medicus or given in full.
  • References from journal must include:
    • All authors, surnames and initials if there are 6 authors or fewer. If there are more than 6 authors, the first six authors should be listed and "et al" (means "and others") to be added with comma and one space between each name. The last author must have a full stop after the name. Surname to be followed by 1 space and initials (no space or punctuation between initials);
    • The full title of the paper; no need to use italics or underlining; only the first word of title of articles are capitalized;
    • The abbreviated or full title of the journal followed by full stop no punctuation marks are used in the abbreviated journal name - just spaces;
    • The year of publication followed by semicolon;
    • The volume number;
    • The issue number in brackets without any space immediately after volume no (again no space between volume no and issue no);
    • The first and last page numbers followed by full stop. Example: Khan NZ. A study of mentally handicapped children: etiology and associated factors. Bangladesh Journal of Child Health. 1985; 9(2):102-08.
  • Reference from books must include:
    • Authors name as mentioned under journal above;
    • Title of article, as under journal;
    • Editors name/s, the word "editor" or "editors" in full after the names(avoid confusion with "ed" for edition);
    • Title of the book followed by full stop;
    • Edition if other than first edition. Abbreviation of word edition to "ed" followed by full stop;
    • Place of publication followed by colon and a space;
    • Name of publisher, followed by semicolon and 1 space;
    • Year of publication followed by full stop and;
    • Page numbers; abbreviate the word page to "p" followed by full stop. Example: Lindahl H. Esophagoscopy and diagnostic. In Grosfeld JL, O'Neill JA, Coran AG, Fonkalsrud EW, editors. Pediatric Surgery. Philadelphia: Mosby-Elsevier; 2006. p1038-1050.
  • Documents in electronic format/from internet must include:
    • Title;
    • Authors name/s;
    • Year of publication;
    • Website address;
    • Date of access. Example: What does a swollen testis mean for an 11 year old boy. Svanyo,2009 (http://www…….), accessed on (dd/mm/year)
Manuscripts Submission: the manuscripts should be submitted to the editor / executive editors with a cover letter mentioning that the work has not been published or submitted for publication anywhere else (both soft and hard copies). It can be e-mailed to our Pulse e-mail address: pulse@apollodhaka.com.

Reprints for the authors:
2 copies of original journal and three copies of each article will be provided to the corresponding author free of cost.

Copy right:
No part of the materials published in this journal may be reproduced, stored or transmitted without prior written permission of the editorial board.


Reference:
Patrias, K. Citing medicine: the NLM style guide for authors, editors, and publishers [Internet]. 2nd ed. Wedling, DL, technical editor. Bethesda (MD): National Library of Medicine (US); 2007 [updated 2009 Jan 14; insert Year Month Day]. Available from: http://www.nlm.nih.gov/citingmedicine

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)