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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

GENERAL
Unpublished papers and extended versions of papers presented at conferences may be submitted for possible publication. The University will reserve the copyright of the accepted papers. Responsibility for the contents of a paper rests upon the authors and not upon the editors or the publisher.

SUBMISSION DETAILS
Submitted papers must report new results substantiated by experimentation, simulation, or analysis, but must not be currently under review for any other publication. All contributions should be sent electronically both in .doc and .pdf format as email attachments directly to diujst@daffodilvarsity.edu.bd. Please include the corresponding author's e-mail address, phone, and fax numbers (if any) in the email.

FORMATTING REQUIREMENTS
Please be sure your paper is formatted properly for submission. In particular, please note the following format requirements:

  • Your submission must be both in DOC and PDF format.
  • Your submission must be correctly formatted to fit on A4 size paper. Please be sure you have a margin of 1.2 inch on left and right and 1 inch on top and bottom edges of each page.
  • Camera-ready papers must not exceed 10 pages including text, figures, references, and appendices using double column with single spacing and 0.25 inch gap between two columns. Generally use Times New Roman font everywhere.
  • The font size in the main body of the paper must be 11 point.
  • The content is the most important part of your paper. Your paper must have a Title (Write in all Small Caps letters in title case with 18 point); complete names (in 12 point) and affiliation(s) (in 11 point) including e-mail addresses (in 10 point) of all authors; an Abstract (not exceeding 200 words) and five to ten Keywords in 10 point italics; an Introduction (Explain the nature of the problem, previous work, purpose, and the contribution of the paper.); a Conclusion (Indicate clearly the advantages, limitations and possible applications); Acknowledgement (Optional, but only to appear in the accepted papers); Nomenclature (Optional); a Reference section in 9 point; Appendices in 10 point (Optional); and finally brief Biographies in 10 point (Optional) for all authors. Small passport-size Photographs of the authors may also be included.
  • All headings and subheadings should be flush left and set in bold face (NOT underlined), including Abstract" and "Keywords", and in upper and lower case letters.
  • Number each section of the paper beginning with the introduction (i.e., 1. Introduction) and ending with the conclusion (i.e., 7. Conclusion). For subheadings, the numbers used should be 1.1, 1.2, etc and font size is 11 point bold. If a subsection is further divided, the numbers 1.1.1, 1.1.2, etc. are to be used and the number and associated title are to be set 11 point in italics instead of boldfaced.
  • The first paragraph following a heading or subheading should be flush left and all paragraphs that follow should be indented 0.25 inch. Be sure that your text is fully justified. Please do not place any additional blank lines between paragraphs. However, any necessary spacing (e.g. spacing between Title and Author's name(s), between consecutive Sections, etc.) should be a single blank line of 10-point Times.
  • Avoid placing ‘Figures' and ‘Tables' in the middle of columns. Large Figures and Tables may span across both columns. Figure and Table captions should be 10-point Times New Roman font. Initially capitalize only the first word of each Figure caption and Table title. Each Figure must have a glossy finish. Figures and Tables must be numbered separately. For example: "Fig. 1 Database contexts", "Table 1. Input data". Figure captions are to be flushed left below the figures. Table titles are to be centered above the tables.
  • Equations should be numbered like (1), (2), etc. When referring to an equation in the body of the text, only the number enclosed in round brackets should be used. A colon should be inserted before an equation, but there should be no punctuation following the equation. • Use footnotes sparingly (or not at all) and place them at the bottom of the column on the page on which they are referenced. Use Times 8-point type, single-spaced.
  • British/Canadian spelling should be adopted. Acronyms should be spelled out at first mention, but not thereafter unless there will be any good reason to do so.
  • List and number all references in 9 point Times, single-spaced, at the end of your paper. When referenced in the text, enclose the citation number(s) in square brackets, for example [1, 5]. Only those references actually cited in the paper should be listed. References should be numbered according to when they are first mentioned in the paper. All authors of a paper must be listed in the references. We do not support the use of et al. in the reference list.

References are to be presented in the following style:

For Journal Papers:
[1] M. Ozaki, Y. Adachi, Y. Iwahori, and N. Ishii, "Application of fuzzy theory to writer recognition of Chinese characters", International Journal of Modeling and Simulation, Vol. 18, No. 1, 1998, pp. 11-16.

For Proceedings Papers:
[2] W. J. Book, "Modeling design and control of flexible manipulator arms: A tutorial review", Proceedings of the 29th IEEE International Conference on Decision and Control, San Francisco, CA, USA, 1990, pp. 500-506.

For Books:
[3] R. E. Moore, Interval analysis, Englewood Cliffs, NJ: Prentice Hall, 1966.

For Theses:
[4] D. S. Chan, Theory and implementation of multidimensional discrete systems for signal processing, doctoral dissertation, Massachusetts Institute of Technology, Cambridge, MA, USA, 1978.

Short communication should not be more than 4 pages. It should include title, authors' name(s), affiliation(s) and e-mail address(es), keywords, figures (if any), tables (if any), acknowledgement (if any) and references, but must not contain abstract, introduction, any other sub-sections, discussions, conclusions etc, and should also maintain all other formatting requirements of full papers for short communication.

REVIEW POLICY
The objective is to provide detailed, constructive feedback on submitted papers and to publish high quality papers within a very short period of time. However, the length of the review process to be completed varies among papers, as many factors affect the time it takes to review a paper. The time it takes to locate qualified referees who are available to review a paper depends on the complexity and the type of material submitted for review. This journal makes a rigorous effort to keep the review time to a minimum that is consistent with keeping reputation for its quality and integrity. Each submission placed into review is sent to at least two independent reviewers, making one submission correspond to roughly two review requests. Based on this information, a first reply may take approximately three months. After review, you may be requested to submit a revision. Please assist us in achieving our ambitious goals for short publication time by submitting the camera-ready paper at the earliest.  

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)