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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Bangladesh Medical Journal Khulna is published twice a year in the month of June & December. The Journal publishes original articles, Brief reports, Case reports, Review articles and Letters to editor. It follows the uniform requirement for manuscript submitted to Biomedical Journal as recommended by the International Committee of Medical Journal Editors (www.icmje.org/recommendations).

The Journal is approved by Bangladesh Medical & Dental Council (BMDC) and is indexed by Bangladesh Medical Research Council (BMRC) and Googles Scholar. It is also registered with International Serial System of France bearing print ISSN 1012-8751 & online ISSN 2311-8016. BMJK is available in Bangladesh Journal Online since 2010 (www.banglajol.info/index.php/BMJK).

Preparation of manuscript

  1. Three copies of the articles with three copies of illustrations should be submitted.
  2. Articles should be typed in English on one side of white A4 size good quality paper with clear margin on both side and interline space (1.5 point) throughout.
  3. The manuscript must be accompanied by a Cover letter declaring that "It has neither been previously published nor been submitted elsewhere for publication"
  4. The 'Title page should be the first page of all manuscript and must include the following: 1. Title, 2. Article type, 3. Full name for each author including highest degree and affiliation, 4. Contact information for the Principal/Corresponding Author (name, address, telephone, e mail) and 5. Word count.
  5. References would be the last segment of the text and it should be absolutely correct both in content and style.
  6. Length of an article should be limited to the word count (excluding reference & illustration) as designated for each type.
  7. Authoritative and state of the art review article are invited from distinguished person in the particular field of medical science.
  8. Standard abbreviation should be used. The full form for which an abbreviation stands should precede its first use in the text.

Format of Manuscript The format of the manuscript depends on the type of the article. Each component should begin in a new page in a sequential order and contain relevant information.

II. A) Original Articles (length: 2000±500 words)

1. Abstract (250±50 words)
A structured abstract should include headings such as Background, Objective, Methods, Results, and Conclusions. Title be added at the top and Key words (?5) at the bottom of the abstract.

2. Introduction
A brief introduction outlining the wider context that generated the study. This should summarize the rationale and purpose of the study.

3. Methods
A 'Patients and Methods or a 'Methods' section details study design to ensure reproducibility of the research. It will include case selection, technical procedure, ethical aspect and the statistics.

a) Ethical Approval - All studies that involve human subjects must be approved by an institutional review board and this should be noted in the Methods section.

b) Statistical Method - Statistical methods for obtaining all P values should be provided to allow verification. Statistical software, if used should be specified.

4. Results
It should be presented in the form of text, tables and illustrations. The order of presentation of results should parallel the order of the methods section. Significance of results generally should include estimates of effect size and 95% confidence intervals, not just P values or statements that a difference was statistically significant. Text should not reiterate information presented in the Tables and illustrations (Total?6; laid after reference).

a) Tables - Table should be typed on separate sheet (not more than two tables per sheet), be numbered consecutively using Roman numerals and include appropriate headers. It should be self explanatory and referred in the text. Any abbreviations used should be defined in footnotes. Rows should be in a meaningful order. Units of measurement should be provided for all numbers. Each column should hold only one type of data, internal horizontal and vertical rules should not be used.

b) Illustrations (Figures) - Figures include graphs, charts and photographs. Authors should number figures in the order in which they appear and are referred in the text. Each figure should be accompanied by a legend at the bottom. Photographs and graphs should be supplied as glossy coloured print (3" x 2.5") mounted in a separate sheet. Readers should be able to understand figures without referring to the text. The axes on graphs should be labeled, including units of measurement, and that the font is large enough to read.

5. Discussion
The section should compare and contrast antecedent literature on the topic and how the current study changes the understanding of a clinical situation. It should also include the limitations of the present study.

6. Conclusion
A brief concluding paragraph presenting the implications of the study results and possible new research directions on the subject.

7. Acknowledgement
If desired for recognition of support of the work.

II. B) Brief Reports (length : 1000±200 words) A brief account of observational studies or large case series. The arrangement are unstructured Abstract (100±20 words), Introduction, Methods, Results and Discussion.

II. C) Case Reports (length: 1000±200 words) It highlights unique presentations or aspects of disease processes that may expand the differential diagnosis and improve patient care. For a manuscript to be considered as a Case Report, it must meet at least one of the following 3 criteria: 1. Challenge an existing clinical or pathophyslologic paradigm, and/or; 2. Provide a starting point for novel hypothesis, testing clinical research, and/or 3. Offer a clinical 'lesson" that may allow medical colleagues to provide improved care.

Case Report should consist of an unstructured Abstract (100±20 words), Introduction, Case study (including clinical presentation, diagnosis and outcome) as well as a Discussion that includes a brief review of the relevant literature.

II. D) Review Articles (length: 3000±500 words)
State of the Art Review Articles (invited) provide a comprehensive and scholarly overview of an important clinical subject with a principle focus on developments in the past 5 years. Preference for a review article is given to systematic reviews and meta analyses of clearly stated questions over traditional narrative reviews of a topic.

Components should include: unstructured Abstract (250±50 words), Context, Objective, Data Sources, Study Selection, Data Extraction, Results, Analysis and Conclusions.

II. E) Letters to Editor (length: 300±50 words)
Letters in response to articles published in the BMJK are welcome. The letters will be followed by comments from original author (where appropriate) of the article in question.

III. References
Authors are responsible for the accuracy of references cited - these should be checked against the original documents before the paper is submitted.

A) In the text, Reference number should be cited as superscript. Where more than one reference is cited, it is separated by a coma or hyphen for example,1,4,9 & 22-25.

B) In the reference list, it should be numbered sequentially as it appears in the text. Punctuation of references must follow the Vancouver style. Names and initials of all authors are listed if there are 6 or fewer; otherwise the first 6 and then et al is added.

C) Example of references
1. Standard Journal
Kramarz P, DeStefano F, Garguilo PM, Chen RT, Lieu TA, Davis RL, et al. Does influenza vaccination prevent asthma exacerbations in children? J Pediatr 2001; 138: 306-10.

2. Book
a) Personal author(s)
Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St Louis: Mosby; 2002. p. 28-35.

b) Editors, compliers as author
Gilstrap, LC, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGraw Hill; 2002. p. 85-90.

c) Chapter in a book
Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, kinzler KW, editors. The genetic basis of human cancer. New York: McGraw Hill; 2002. p. 93-113.

3. Electronic Material
a) Website
Garrow A, Weinhouse GL. Anoxic brain injury: assessment and prognosis. In: UpToDate Cardiovascular Medicine [online). Available at www.UpToDateInc.com/card. (Accessed 22 February, 2000).

b) Online Journal
Alwick K, Vronken M, de Mos T. Cardiac risk factors: prospective cohort study. Ann Rheum Dis. Published Online First: 5 February 2004. doi:10.1136/ard.2003.001234

IV. Authorship
The uniform requirements for manuscripts submitted to biomedical Journal state that authorship credit should be based only on substantial contribution to (A) conception and design or analysis and interpretation of data and to (B) drafting the article or revising it critically for important intellectual content and to (C) final approval of the version to be published. "Conditions A, B & C must all be met". Publication solely in the acquisition of funding or the collection of data does not justify authorship. The Journal reserves the right to satisfy itself regarding the specific role of each listed author to justify authorship.

V. Editorial procedure
All articles on receipt for publication undergo primary screening before being registered but this does not mean that it has been accepted for publication. The manuscript is sent to two or more reviewers who take minimum one month time for masked peer review. Thereafter a feedback is provided to the Principal author. The ultimate authority to accept or reject the article rests with the Editorial Board. Clarifications are sought from the authors when required. Letter of acceptance can be issued only after approval of the article. No article is rejected unless similar comments are received from at least two reviewers. Ethical aspect and conflict of interests are also considered in the assessment of papers.

VI. Submission of manuscript
All manuscripts should be submitted by registered post at the following address :-
Editor, Bangladesh Medical Journal Khulna
BMA Bhavan, Shahid Dr Milon Chattar
34 KDA Avenue, Khulna 9100, Bangladesh
(Telephone : 041-723273)

Authors from abroad may submit the manuscript through E mail:  bangmedjk@hotmail.com

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)